Cancellation/Waiting List Policy

HOLT
Home Page

After the Triathlon fills to capacity, a waiting list will be created from entries that are sent in and spots in the triathlon will be created by those wishing to cancel their registration.

Cancellation Specifics

1. In order to cancel, a participant must submit a written signed statement declaring their withdrawal from the triathlon no later than July 1st (cancellations postmarked after July 1st will not be able to be accepted).

2. In exchange for their cancellation, the entrant will be guaranteed a spot in next year's race providing they enter and pay by the deadline specified on the entry form which will be mailed to them in 2008. The entrant will be required to pay the entry fee again in 2009.
No refunds on the 2008 entry.

Waiting List Specifics

1. In order to get on the waiting list, an entrant must mail in a completed entry form with a check for the entry fee according to the fee schedule when the entry is submitted. The waiting list will consist of paid registrants only.

2. A registrant’s number on the waiting list will determined by postmark only. No phone calls, walk-ins, faxes accepted for the waiting list. Registrations with the same postmark will be ordered by lottery.

3. As cancellations come in, names will be taken off the waiting list and entered into the triathlon. These names will be notified immediately on entry confirmation.

4. Registrations from the waiting list will be completed by July 7th. (No further numbers will be assigned).

5. Registrants will be notified that they are on the waiting list. If the registrant chooses not to be on the waiting list, their registration and entry fee will be sent back immediately.

6. Registrants on the waiting list who do not receive a spot in the triathlon will have their registration and entry fee returned to them after July 7th.